Privacy Policy

Effective Date: 07/11/2025

Hylton-Rodic Law PLLC (“HRL,” “we,” “our,” or “us”) values your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you interact with our website (www.hyltonrodiclaw.com), communications, or legal services.

1. Information We Collect

a. Contact Forms & Consultations

When you contact us through our website, email, or other communications, we may collect:

  • Name, email address, phone number

  • Company/organization name

  • Description of legal issue or inquiry

We use this information only to evaluate and respond to your request.

b. Client Intake & Engagement

If you engage HRL for legal services, we may collect additional information necessary to provide representation, including:

  • Client names and business addresses

  • Billing and payment information

  • Corporate or organizational information

  • Information relevant to conflict checks

  • Documents or records related to your matter, such as IP materials, contracts, or regulatory filings

We collect only what is reasonably necessary for representation and compliance with professional obligations

c. Web Analytics

Our website may collect limited, anonymized usage data such as:

  • IP address

  • Device and browser type

  • Pages visited and general site usage patterns

This data helps us improve site performance and user experience. It is not used to identify individuals.

We do not use personal information for advertising, profiling, or retargeting.

2. How We Use Your Information

We use information to:

  • Respond to inquiries and evaluate potential representation

  • Provide legal services, including filings, correspondence, research, and strategy

  • Maintain internal records and billing

  • Meet professional ethics requirements (e.g., conflict checks, retention rules)

  • Improve our website and client service processes

We do not:

  • Sell your personal information

  • Share your information for marketing or advertising

  • Use client data outside the scope of legal representation

3. Sharing & Disclosure

We disclose information only in the following circumstances:

With Your Authorization

  • When you explicitly authorize sharing in writing (for example, with co-counsel, experts, or foreign associates).

With Service Providers

  • We use secure third-party vendors for functions such as document management, email, billing, and cloud storage. These providers are bound by confidentiality and data-security obligations consistent with legal ethics.

As Required by Law

  • We may disclose information when required by subpoena, court order, or applicable law, consistent with professional responsibility rules.

4. Data Retention & Storage

We retain client files and related data for the duration of representation and as required by applicable professional conduct rules and state bar regulations. After a matter closes, records may be securely retained for up to seven years or longer when legally required or necessary for risk management.

Information is stored in:

  • Encrypted, access-controlled digital systems

  • Secure environments consistent with legal industry data-handling standards

5. Your Rights & Choices

You may request to:

  • Access personal information we hold about you

  • Correct inaccurate or outdated information

  • Delete non-essential communications where appropriate

  • Opt out of newsletters or firm updates at any time

We honor confidentiality and apply applicable state, federal, and international privacy requirements.

6. Cookies & Tracking Technologies

HRL uses limited cookies and analytics tools to support basic site functionality and aggregate traffic insights. We do not:

  • Track users across unrelated websites

  • Use third-party advertising cookies

You can control cookies through your browser settings.

7. External Links

Our website may include links to third-party sites for informational purposes. HRL is not responsible for the privacy practices of external websites. Please review their policies separately.

8. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be posted here with a revised Effective Date.

9. Contact Us

For privacy questions or requests, contact:

Hylton-Rodic Law PLLC
Email: operations@hyltonrodiclaw.com
Web: www.hyltonrodiclaw.com/contactus