Privacy Policy

Privacy Policy
Effective Date: 07/11/2025

Hylton-Rodic Law LLP ("HRL," "we," "our," or "us") values your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our website, communications, or legal services (www.hyltonrodiclaw.com), and professional legal services.

1. Information We Collect

a. Contact Forms & Consultations
When you reach out to us via our website or email, we may collect:

  • Name, email address, phone number

  • Company/organization name

  • Description of legal issue or inquiry

This information is used solely to evaluate your inquiry and respond accordingly.

b. Client Intake & Engagement
Upon engaging our firm:

  • We collect client names, business addresses, billing information, relevant corporate data, and limited personal identifiers to conduct conflict checks, provide legal services, and manage communications.

  • Depending on the matter, we may collect IP asset documentation, contractual agreements, or regulatory compliance materials relevant to the engagement.

c. Web Analytics
Our website may collect anonymized usage data such as:

  • IP address, device/browser type, and usage behavior (via cookies or analytics tools)

  • This data helps us improve site performance and is never tied to individual identities.

Note: We do not use your personal information for advertising, profiling, or retargeting.

2. How We Use Your Information

We use your information to:

  • Respond to legal inquiries and evaluate potential representation

  • Carry out legal work on behalf of clients, including filings, correspondence, research, and strategy

  • Conduct internal recordkeeping and billing

  • Comply with professional ethics obligations, such as conflict checks and file retention

  • Improve our website and client service processes

We do not:

  • Sell your personal information

  • Share it with third parties for marketing purposes

  • Use client data for purposes outside the scope of our legal representation

3. Sharing & Disclosure

We only disclose information under the following conditions:

With Your Authorization

  • When explicitly authorized by you in writing (e.g., sharing documents with co-counsel or experts).

With Third-Party Service Providers

  • We use secure, confidential vendors for tasks like document management, email, and cloud storage. All vendors are bound by confidentiality obligations.

As Required by Law

  • We may disclose information if required by court order, subpoena, or applicable regulation, in accordance with legal ethics.

4. Data Retention & Storage

We retain client files and related data for the duration of our representation and in accordance with applicable professional conduct rules, including the American Bar Association (ABA) Model Rules and relevant state bar regulations. After closure, records may be retained securely for up to seven years or longer as necessary for compliance or litigation defense.

Data is stored:

  • In encrypted and access-controlled digital environments

  • On secure servers in compliance with professional data handling standards

5. Your Rights & Choices

You may:

  • Request access to the personal information we hold about you

  • Request corrections to inaccurate or outdated information

  • Ask us to delete non-essential communications or contact history

  • Withdraw consent to receive newsletters or firm updates

We respect confidentiality and uphold all applicable state, federal, and international privacy laws.

6. Cookies & Tracking Technologies

Our website uses minimal cookies and tracking tools to analyze aggregate usage and enhance website functionality. You can manage cookie preferences through your browser settings. We do not track users across sites or use third-party advertising cookies.

7. External Links

Our website may contain links to external websites for educational purposes. We are not responsible for the privacy practices of third-party sites. Please review their policies separately.

8. Updates to This Policy

This Privacy Policy may be updated to reflect changes in our practices or legal requirements. Updates will be posted to this page with an updated Effective Date.

9. Contact Us

For privacy-related questions or to exercise your rights, please contact:

Hylton-Rodic Law LLP
Email: admin@hyltonrodiclaw.com
Web: www.hyltonrodiclaw.com/contact-us